Executive Assistant

Description

Summary: This Executive Assistant role involves managing complex calendars, coordinating executive engagements, and preparing high-quality communications in a fast-paced, global environment. Highlights: 1. Manage complex executive calendars across multiple time zones 2. Proactively leverage AI and automation tools to streamline workflows 3. Support senior executives in fast-paced, global organizations **Positions : Executive Assistant** **Based in Latin America (e.g., Mexico, Colombia, Costa Rica, Argentina)** **Must have reliable high\-speed internet and a professional remote working environment** **Required to work primarily aligned to U.S. business hours** **Responsibilities:** * Manage complex executive calendars across multiple time zones, ensuring alignment to business priorities and minimizing conflicts * Coordinate and execute executive engagements (internal and customer\-facing), including scheduling, logistics, agendas, materials, and follow\-through * Support executive involvement in strategic accounts, pipeline reviews, and deal progression activities * Prepare high\-quality communications, presentations, and briefing materials for internal and external stakeholders * Coordinate domestic and international travel, including itineraries and expense reporting * Track and drive follow\-ups from executive meetings, ensuring accountability and timely execution * Serve as a liaison across internal teams, partners, and customers, maintaining professionalism and responsiveness * Proactively leverage AI and automation tools (e.g., Microsoft Copilot) to streamline workflows and improve executive productivity * Maintain strict confidentiality and handle sensitive information with discretion * Make independent decisions on scheduling, prioritization, and coordination on behalf of executives **Operating Expectations** * Operate with urgency and sound judgment in a high\-velocity, global environment * Align working hours to U.S. time zones (primarily Central/Eastern) to ensure real\-time executive support * Anticipate executive needs vs. react to requests * Prioritize ruthlessly—protect executive time for highest ROI activities * Act as an extension of the executive in communications and coordination * Drive follow\-through on key actions, not just document them **Qualifications:** * 5\+ years of experience supporting senior executives in fast\-paced, global organizations * Advanced English proficiency (written and verbal) required; ability to operate seamlessly with U.S.\-based executives * Proven ability to manage ambiguity, prioritize effectively, and drive execution without constant direction * Experience supporting sales, commercial, or customer\-facing organizations preferred * Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams) and collaboration tools * Demonstrated experience working across multiple time zones and cultures * High level of professionalism, discretion, and executive presence * Selected applicant will be subject to a background investigation, which will be conducted and the results of which will be used in compliance with applicable law. Job Type: Contract Contract length: 12 months Pay: $9\.90 \- $40\.71 per hour Work Location: Remote