Payments Assistant

Description

Job Summary: We are seeking a Payments Assistant to manage the supplier payment process, document control, and system registrations. Key Responsibilities: 1. Manages supplier payments and document control. 2. Issues electronic checks (E-Cheq) and tracks claims. 3. Assists with administrative tasks and expense control. We are a family-owned company founded in 1983, born from a dream that became reality over 40 years ago. Thanks to a proactive management model and the professionalization of all departments responsible for serving our customers, in recent years we have become the fastest-growing regional chain in our sector. We began our journey selling door-to-door, building trust from the very first contact. From there, we built a company grounded in values that have forged a solid track record in our industry, consistently offering the best price, quality, comfort, and peace of mind for the home. Our corporate vision has always been to serve as the ideal link between our customers’ needs and satisfying those needs through home technology and comfort—delivered via the best possible purchasing experience, ensuring complete customer satisfaction. D´Ricco is seeking a Payments Assistant to join our administrative department. The position’s primary responsibility is to manage the supplier payment process, ensuring accurate document control, timely compliance, and proper system registrations. Main Responsibilities: • Management and execution of the supplier payment process. • Manual and bulk issuance of electronic checks (E-Cheq). • Verification of supplier invoices against purchase orders, commercial terms, and agreed discounts. • Tracking of supplier claims until proper issuance of Credit Notes, where applicable. • Registration of supporting documents in the management system. • Control and classification of tax documents (invoices, credit notes, debit notes, receipts, payment minutes) and their respective VAT rates. • Calculation of tax withholdings and verification of suppliers’ tax status. • Reconciliation of supplier current accounts. • Monitoring and recording of administrative expenses originating from various company departments. • Organization and archiving of supporting documentation for the department. • Collaboration on administrative tasks related to tax and service payment control, as required. Requirements: • Minimum 2 years’ experience in administrative roles related to accounts payable or supplier payments. • Knowledge of tax withholding calculations. • Familiarity with tax documents and VAT rates. • Experience issuing E-Cheq. • Proficiency in Excel (intermediate level). • Experience with management systems (ERP). • General knowledge of administration and taxation. Valued Competencies: • Organizational skills, administrative order, and neatness. • Attention to detail and control capability. • Responsibility and confidentiality in handling information. • Dynamic profile, capable of managing high operational volumes. • Strong communication and coordination skills with internal departments and suppliers. Benefits: • Birthday leave day. • Opportunity to join a stable and continuously growing company. • Job stability. • Positive work environment. • Working hours: Monday to Friday, 08:00–16:30 (reduced working day per company internal policy)