Admin Support Analyst

Description

Job Summary: TMF Group is seeking an Office & Facilities Coordinator to coordinate administrative operations, manage vendors, and ensure optimal facility functionality. Key Highlights: 1. Coordination of administrative and facilities operations. 2. Vendor management and facility maintenance. 3. Daily operational support and organization of corporate events. ### **General Information** Job ID 36300 Location Buenos Aires, Argentina Work Types Full Time Categories Administration At TMF Group, we never request payments as part of our selection process, and we always contact candidates via corporate email accounts or official platforms. If you ever receive a request for payment, it may be fraudulent. Please verify whether the position you are interested in is published here or on our official website. **About TMF Group** TMF Group is a leading provider of administrative services, helping clients invest and operate safely worldwide. As a global company with over 11,000 colleagues across more than 125 offices in 87 jurisdictions, we actively seek individuals with talent and potential to thrive at TMF Group, regardless of background, and offer employment opportunities to the broadest possible spectrum of individuals. Once onboard, we foster and promote talent, ensuring senior-level positions remain open to all. TMF Group is a company dedicated to delivering administrative and support services to businesses worldwide, ensuring compliance with local regulations and optimizing their operations. **Discover the Role** **We are looking for an Office \& Facilities Coordinator to join our team!** We seek a highly organized, service-oriented professional capable of managing multiple priorities within a dynamic corporate environment. You will be responsible for coordinating office administrative and facilities operations, ensuring proper facility functionality, vendor management, daily operational support, and an excellent experience for employees, clients, and visitors. Additionally, you will lead initiatives related to corporate events, business travel, asset administration, budgetary control, compliance, and continuous process improvement. Prior experience in multinational environments, strong coordination skills with diverse stakeholders, advanced proficiency in Microsoft Office, and intermediate-to-advanced English proficiency are valued. If you are passionate about operational excellence and enjoy being the key point enabling efficient office operations, we want to meet you. **Key Responsibilities** * Coordinate and execute office administrative and facilities operations, ensuring operational continuity, proper facility functionality, and a high-quality experience for employees, clients, and visitors. * Oversee preventive and corrective facility maintenance, ensuring safe, functional workspaces aligned with corporate standards. * Manage and supervise service providers (cleaning, catering, courier, IT, transportation, and others), ensuring contract compliance, service-level adherence, and cost control. * Administer general office services, including access control, physical security, mail/courier handling, correspondence, inventory management, and daily logistical support. * Coordinate visitor reception, corporate meetings, and audiovisual resources, ensuring an efficient and professional experience. * Organize corporate events, business travel, and provide operational support to senior management and key stakeholders. * Manage procurement, budgeting, expense control, corporate assets, and inventory, ensuring efficient resource administration. * Ensure compliance with internal policies, corporate standards, and regulatory requirements—including audits, information security controls, and document management. * Prepare management reports and KPIs, and drive continuous improvement initiatives aimed at optimizing processes and services. **Key Requirements** * Experience in office administration, facilities management, general services, or similar roles within corporate environments. * Proven experience in vendor coordination, contract management, and operational service oversight. * Knowledge of budget administration, expense control, procurement, and asset management. * Familiarity with compliance standards, auditing, and controls related to Information Security (ISO 27001 / ISMS desirable). * Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint). * Excellent organizational, planning, and multitasking skills. * Strong service orientation, attention to detail, and ability to resolve issues autonomously. * Effective communication and coordination skills with multiple internal and external stakeholders. * Ability to work effectively in dynamic, multicultural corporate environments. * Intermediate-to-advanced English proficiency. **What We Offer at TMF Group** **Professional Development Paths** Work alongside colleagues and clients worldwide on interesting and challenging projects. We offer internal career opportunities to help you advance within TMF. Continuous development is supported through global learning opportunities at the TMF Business Academy. **Making an Impact** You’ll help make the world simpler for our clients to do business. Through our Corporate Social Responsibility program, you’ll also make a difference in the communities where we operate. **A Supportive Environment** A strong feedback culture fosters a motivating workplace. Our inclusive environment allows you to work from our offices around the world—or remotely—helping you find the right balance between personal life and professional performance. **We Want to Meet You!**