**MOVE Your Business** is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long\-term opportunities for our team members. As a fast\-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us. We are looking for a detail\-oriented and highly organized Property Management Assistant to support the management of a portfolio of real estate properties located across Canada and the United States. You’ll work directly with the property owners to coordinate maintenance, track documentation, and provide administrative support for property\-related needs. **NOTE: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application** **Benefits:** * Competitive salary **($750/month)** * Strong support system * Salary increase starting in your first year of employment (based on performance) * Monthly Performance Incentive (only for full\-time roles \| based on given metrics \|can range from $40 \- $50\) * Health benefit ($30/month) * No computer activity monitoring * Training materials for upskilling provided * Paid holiday leaves (depending on the holidays that the client observes) * Paid sick leaves (sick leave convertible to cash if perfect attendance) * Paid planned leaves * Internet Allowance ($25/month) **Key Responsibilities** * **Administrative \& Property Coordination** * Familiarize yourself with each property, the platforms where they are advertised, and related files/spreadsheets to ensure accurate tracking and recordkeeping. * Assist with scheduling maintenance, repairs, and inspections across multiple private properties. * Coordinate with service providers, vendors, and contractors in Canada and the US. * Maintain up\-to\-date property files, including records of services, warranties, and expenses. * Track and follow up on outstanding tasks, repairs, and vendor communications. * Maintain calendars for recurring property\-related tasks (e.g., HVAC servicing, landscaping, security system checks). * **Communications** * *Manage guest communications for short\-term rentals and tenant communications for long\-term rentals.* * Serve as the main liaison with property management companies regarding issues, updates, and payments. * Ensure clear, professional, and timely responses across all communication channels. * **Document Management \& Reporting** * Organize and update digital property records, including invoices, contracts, service reports, permits, and insurance documents. * Ensure property insurance policies are updated and properly saved in each property file. * Prepare summaries or reports of ongoing property issues, completed tasks, and budget tracking. * Ensure accurate and timely recordkeeping for tax and compliance\-related purposes. * **Vendor Liaison** * Liaise with contractors, inspectors, and vendors to request quotes, schedule work, and monitor progress. * Track work orders and ensure timely resolution of issues. * **Financial \& Operational Support** * Assist with expense tracking, invoice reviews, and basic bookkeeping entries related to property operations. * Reconcile receipts and coordinate with the owner or accountant for monthly reporting. * Monitor and ensure timely payment of property taxes for all properties. * Help gather and organize documentation needed for insurance, permits, or service contracts. * **Ad Hoc Tasks** * Support miscellaneous administrative tasks related to property operations. * Assist with research (e.g., vendor sourcing, city permit requirements, property upgrades). * Help manage or monitor special property projects or renovations as needed. **Requirements** * **2\+ years of experience in administrative or property coordination roles (real estate support preferred).** * **Excellent communication skills and fluent English (spoken and written).** * **Extremely organized and self\-directed with strong attention to detail.** * **Experience with property management software or tools (e.g., Google Workspace, Dropbox, Monday.com, Notion, or similar).** * **Ability to manage multiple priorities, follow up consistently, and meet deadlines.** * **Familiarity with property operations or real estate documentation is a plus.** * **Availability to work full\-time during EST or PST hours is required.** **Working Hours:** Full Time (40 hours per week) Monday through Friday 8 AM \- 5 PM EST/PST Time Job Type: Full\-time Pay: $970,000\.00 per month Application Question(s): * How many years of experience do you have in Property Management? * How many years of experience do you have in using Property Management Software? * How many years of experience do you have in Admin Support? Work Location: Remote