Operations Assistant

Description

Summary: TeamFicient is seeking a highly organized and detail-oriented Operations Assistant to support day-to-day business operations, compliance, contract administration, and financial tasks. Highlights: 1. Collaborate daily with experts from around the world 2. Fully remote culture designed for autonomy, flexibility, and trust 3. Part of a multicultural team where different backgrounds are valued **Operations Assistant** **Company:** TeamFicient **Location:** Remote **Employment Type:** Full\-Time **Salary Range:** TBD **Work Schedule:** * **Time Range:** Between 7 AM and 7 PM CST * **Working Hours:** 9 hours per day (8 working hours \+ 1\-hour break) * **Days Off:** TBD (2 days per week) **Why Join Us?** At **TeamFicient**, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones. * **Work Without Borders:** Collaborate daily with experts from around the world. You’ll gain international exposure and experience that goes far beyond your local market. * **Built for Remote:** Our setup isn't a "work from home" experiment; it’s a fully remote culture designed for autonomy, flexibility, and trust. * **Diverse Perspectives:** You’ll be part of a multicultural team where different backgrounds are our greatest strength. * **Grow Globally:** Expand your career on a global stage, learning how business works across different cultures and continents. **About the Role** We are seeking a highly organized and detail\-oriented Operations Assistant to support day\-to\-day business operations, compliance activities, contract administration, invoicing processes, workforce systems, and cross\-functional coordination. This role is designed for someone who can help create structure, maintain operational consistency, support multiple departments, and ensure critical administrative and operational functions are executed effectively. **Core Responsibilities** **Operations \& Process Improvement** * Assist in identifying, assessing, and resolving operational gaps, risks, and process inefficiencies * Support the development, documentation, implementation, and maintenance of SOPs and operational workflows * Help strengthen operational consistency across departments, locations, and projects * Assist leadership with special projects, strategic initiatives, and operational improvement efforts **Compliance \& Contract Administration** * Support compliance activities by maintaining required documentation, certifications, deadlines, reporting requirements, and audit preparation * Assist with contract administration, document management, compliance tracking, modifications, and performance\-related records * Maintain accurate operational records and ensure documentation remains current and accessible **Financial \& Administrative Support** * Assist with invoicing, billing documentation, accounts receivable tracking, and operational reporting * Coordinate incoming and outgoing correspondence, document routing, and records management * Monitor office and project supply needs, coordinate procurement requests, and assist with inventory tracking * Communicate with vendors, partners, and internal stakeholders as needed **Coordination \& Operational Support** * Serve as a central point of coordination for internal operational workflows * Support communication between departments, project managers, field personnel, subcontractors, and leadership teams * Respond to employee, client, and operational inquiries when managers are unavailable * Maintain and improve databases, workforce management systems, and operational tracking tools **Candidate Qualifications** **Must\-Haves** * 3\+ years of operations, executive assistant, administrative support, or related experience * Experience supporting compliance\-driven, regulated, government\-related, or contract\-based environments * Strong understanding of operational documentation, process management, and administrative workflows * Experience creating, maintaining, or supporting SOPs, operational documentation, and tracking systems * Financial literacy with experience supporting invoicing, billing documentation, accounts receivable tracking, or operational reporting * Strong organizational skills with exceptional attention to detail * Excellent written and verbal English communication skills * Ability to work independently while managing multiple priorities and deadlines * Proficiency with business systems, databases, spreadsheets, and operational tracking tools **Good to Haves** * Experience supporting federal contracts, government programs, or compliance\-heavy organizations * Experience with workforce management systems, project tracking platforms, or operational databases * Experience coordinating across multiple locations, departments, or business units * Familiarity with audits, certifications, reporting requirements, or contract compliance processes * Experience supporting operational improvement initiatives or process documentation projects Job Type: Full\-time Work Location: Remote