Executive Assistant

Description

Summary: Seeking a proactive and professional Executive Assistant to support a CEO in a fast-paced, high-end company serving an exclusive clientele. Highlights: 1. Opportunity to be a trusted right hand to a CEO 2. Thrive in a fast-paced, professional environment 3. Engage with exclusive clientele in a high-end company **About Us** ------------ Rad Hires is a US\-based recruiting firm that connects top Latin American talent with leading companies in the United States. We specialize in finding the right people for the right roles — and supporting both clients and candidates throughout the entire process. **About the Role** ------------------ We are hiring an Executive Assistant on behalf of one of our clients — a well\-established, high\-end company in the New York/New Jersey area that works with a very exclusive clientele. The CEO needs a trusted right hand to take over the administrative and communication layer of the business so he can focus on growth. You’ll manage his inbox, keep his calendar running, follow up with clients and prospects, and coordinate with the internal team — all remotely, in US Eastern Time. This is a great opportunity for someone who is proactive, professional, and thrives in a fast\-paced environment. **Key Responsibilities** ------------------------ * Manage the CEO’s email inbox and ensure timely follow\-up on all communications. * Own the calendar — schedule meetings, book appointments, and track commitments. * Support business development activities: reach out to prospects, send company information, and follow up on behalf of the CEO. * Coordinate with the internal team on scheduling, deliverables, and logistics. * Handle data entry and maintain records up to date in internal systems. * Assemble purchase orders and other operational documents. * Communicate with clients and partners in a polished, professional manner. **Requirements** ---------------- **Must\-Haves** * Strong written and verbal English — phone\-call ready, client\-facing communication is part of the role. * 2\+ years of EA or admin experience supporting a US\-based executive or company remotely. * Proactive and detail\-oriented — you follow up without being asked and catch things before they become problems. * Discreet and trustworthy — you will handle confidential information. * Proficient in Microsoft Office (Word, Excel, Outlook, Teams). * Available during full US Eastern Time business hours. * Based in Latin America — Colombia or Argentina preferred. **Nice\-to\-Haves** * Background in construction, architecture, real estate, or luxury services. * Experience supporting business development or prospect outreach. * Familiarity with scheduling or ERP tools.