Job Description Key Responsibilities and Activities 1\. Interview Coordination \& Scheduling: * Schedule and confirm interviews between candidates, hiring managers and interviewers ensuring all parties are informed and prepared. * Deliver a personalized and high\-touch experience for candidates, ensuring their needs are met at every stage of the recruitment process and that their hiring process reflects our culture * Arrange travel and accommodation for out\-of\-town candidates as needed. * Maintain and update interview calendars for recruiters and hiring managers. * Ensure timely communication of schedule changes to all relevant parties. 2\. Data \& TA tools Management: * Use Talent Acquisition tools \& technologies effectively such as SuccessFactors recruiting \& reporting modules, Power BI, candidate CRM, Qualtrics, travel management system, procurement system • Internal \& external job posting • Update and compile recruitment data and metrics to support Talent Acquisition reporting * Prepare regular reports on recruitment activities, including candidate pipeline, stakeholder satisfaction, time\-to\-hire, and source effectiveness. * Conduct data accuracy checks \& audits on a monthly basis 3\. Administrative Support: * Maintain organized and up\-to\-date candidate files and databases 4\. Process Improvement: * Identify and recommend process improvements to enhance the efficiency and effectiveness of the recruitment process. * Assist in TA technology implementation or other special projects and initiatives as needed to support the Talent Acquisition team. 5\. Communication: * Act as the first point of contact for candidate inquiries, providing timely and professional responses * Communicate effectively with internal stakeholders, including recruiters, hiring managers, interviewers, and HR team members. * Facilitate communication between candidates and the Talent Acquisition team to ensure a smooth hiring process. Experience \& Education \& Skills * Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. * Experience: Minimum of 2 years of experience in a coordinator or administrative role, preferably within a talent acquisition or HR environment. * Skills: * Exceptional organizational and time management skills. * Strong attention to detail and accuracy. * Excellent verbal and written communication skills in English * Proficiency in Spanish (LATAM roles), * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and applicant tracking systems (ATS). * Ability to handle sensitive information with confidentiality and professionalism. * Strong interpersonal skills with the ability to work effectively in a team\-oriented environment. * Proactive and able to work independently with minimal supervision Skills Talent AcquisitionCordination Recruitment Operations