Production Operations Coordinator

Description

Summary: The Production Operations Coordinator supports the financial and operational workflow of live action productions, ensuring smooth project setup through closeout. Highlights: 1. Support financial and operational workflows for live action productions 2. Collaborate across departments to ensure smooth production processes 3. Work in a fast-paced environment with cutting-edge technology **About WPP Production** We are WPP Production \- the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world\-class human craft with next generation technology to originate, design, and deliver multi\-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world. **About WPP** WPP is the trusted growth partner for the world's leading brands. We unite cutting\-edge media intelligence and data solutions, world\-class creativity, next\-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. **A Hybrid working model** *We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.* **What does a Production Operations Coordinator do at WPP Production?** As a Production Operations Coordinator, you'll support the financial and operational workflow of live action productions from project setup through closeout. Working closely with Production, Finance, Accounts Payable, Vendor Management, and Expense teams, you'll help with the accurate setup of projects, proper onboarding of vendors, efficient processing of purchase orders and invoices, and ongoing compliance support throughout a job's lifecycle. You'll support internal production teams by assisting with production job setup, helping maintain financial records, and supporting operational processes that help productions move forward smoothly. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast\-paced production environment. Success comes from being a strong communicator, collaborating effectively across departments, and providing timely support to production teams as needs arise. **Key Responsibilities** * Support production teams with new job setup requests for live action productions. * Assist with creating production jobs within Maconomy, helping confirm required documentation, approvals, and compliance requirements are complete prior to activation. * Help maintain assigned production jobs throughout their lifecycle, supporting financial tracking through project close. * Assist with revenue recognition tracking and support the timely closeout of completed jobs. * Support the creation and processing of vendor purchase orders in accordance with company policies. * Help process vendor invoices and coordinate with Accounts Payable to support timely payment. * Collaborate with Finance, Accounts Payable, Vendor Management, and Expense teams to help address day\-to\-day operational and financial questions. * Support vendor onboarding by coordinating required documentation and assisting with vendor setup in internal systems. * Assist production teams with production credit card reconciliations and expense submissions. * Help monitor assigned jobs for outstanding financial or operational items and follow up with appropriate stakeholders as directed. * Help maintain accurate production records and supporting documentation. * Assist in communicating job status, outstanding requirements, and next steps to Producers and internal stakeholders. * Support continuous improvements to production operations processes and documentation. * Provide day\-to\-day operational support to internal production teams as production needs arise. **Skills \& Experience** * 1–3 years of experience in production operations, production accounting, finance coordination, project coordination, or a similar operational support role. * Experience within an advertising agency, production company, media, or in\-house creative environment preferred. * Familiarity with ERP systems such as Maconomy or similar financial systems is a plus. * Basic understanding of purchase orders, invoicing, expense management, and financial processes. * Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously. * Excellent attention to detail and accuracy. * Strong written and verbal communication skills with the ability to work effectively across cross\-functional teams. * Comfortable working in a fast\-paced environment with changing priorities. * Proficient in Microsoft Excel and Microsoft Office applications. * Fluent English written and verbal communication skills \#LI\-Hybrid \#LI\-RM1 **Why work here:** At WPP Production, you'll help shape the future of content production at a truly global scale. We bring together world\-class talent, cutting\-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You'll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next\-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP's unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment. **Inclusion and Impact** WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. **Data** We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment. When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to WPP Production. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it. **Please contact** **careers@wppproduction.com** **if you need the job advert or form in another format.**