DOCUMENT ADMINISTRATOR

Description

Position Summary: We are seeking a Document Management Analyst to manage the documentation flow for engineering, quality, customers, suppliers, and construction in industrial projects, ensuring information availability. Key Highlights: 1. Manages the document flow for industrial and manufacturing projects. 2. Collaborates in defining document management methodologies and systems. 3. Administers project and supplier documentation. We are a national industrial company providing innovative and sustainable solutions across the entire value chain of the energy industry. We belong to the YPF Group and have over 70 years of experience executing Argentina’s most important upstream and downstream industrial projects and services. Learn more about us by visiting our website: www.aesa.com.ar **\#WeAreAESA** **What Are We Looking For?** We are currently seeking a **Document Management Analyst** to join our Industrial and Manufacturing Projects Management / Project Office. **What Will Be Your Mission?** Manage the documentation flow (engineering, quality, customers, suppliers, and construction) generated for assigned projects under the Industrial and Manufacturing Projects Unit, and coordinate this flow with customers, suppliers, and other involved departments, ensuring information availability for all users. **What Will Be Your Main Responsibilities?** * Support the project document coordinator/administrator in defining project-specific methodologies, flowcharts, document management systems, and communication matrices. * Configure all document management applications used in projects. * Create and update documents—including scheduling—in the document management software (SPF and others), in coordination with PyCP and Engineering Coordination. * Review, correct, or request correction of document characteristics (digital format, labeling, coding, data completion, etc.) for managed documents. * Issue, receive, and forward managed documentation—via physical or digital means—complying with the defined methodology. * Administer the project’s document management system (SharePoint) for management documentation. * Ensure document preservation throughout project execution. * Administer project supplier (Vendor) documentation. * Compile, prepare, and deliver final documentation to the client (IDOC system). * Store documentation in the technical archive and other designated physical and digital storage media per applicable procedures. * Manage documentation in OTE. **What Do We Value as Differentiators?** * **Academic Background:** University graduate or advanced student in related fields (Engineering, Administration, or similar). * **Language:** Intermediate English. * **Knowledge:** * + Document management applied to engineering projects. + IT tools for generating, using, and managing engineering documentation. + Advanced Excel (mandatory): pivot tables, data validation, formatting, Power Query (desirable), macros/VBA (desirable). + SharePoint, Teams, Outlook. + General knowledge of integrated management systems (ISO 9001, ISO 14001, OHSAS 18001\). * **Competencies:** Organization and attention to detail, time and priority management, clear and assertive communication, proactivity, service orientation, ability to work under pressure, negotiation, conflict resolution, and collaboration across multiple departments. **Position Information** * **Work Location:** Neuquén, Argentina. * **Work Schedule:** 11x3. * **Willingness to Travel:** Yes. **We Invite You to Join Our Team If You:** * Strive to give your best every day, with commitment and dedication. * Embrace change as an opportunity and learn from mistakes. * Enjoy teamwork and exchanging diverse perspectives. * Maintain a curious mindset and continuously seek learning. * Promote a positive work environment through empathy, active listening, and respect. **What Do We Offer?** A context where you can contribute your most valuable asset: your energy — the energy that defines you and drives you to showcase your full potential: the energy of teamwork; the energy that adapts and learns from every change; the energy of diversity and inclusion; the energy that comes from knowing you’re giving your best at every step — shared, amplified, and transmitted through every action. **Joining the \#AESAExperience Means:** Being the protagonist of your development through continuous training programs and tools designed to enhance your learning. * Contributing to national development by creating innovative solutions. * Working for a company that promotes diversity and gender equity. * Being part of a company committed to our people’s INTEGRAL WELL-BEING (\#Be), including initiatives such as: **\#BeEmotional** * Mindfulness practices. * Support, leave policies, and other benefits for caregivers — both pregnant and non-pregnant. **\#BeFísico** * Refreshment services / fruits / snacks and on-site cafeterias, depending on location. * Health coverage for you and your family, with comprehensive healthcare support. * Gym discounts. **\#BeFinanciero** * Fuel and corporate discounts. * Special university discounts enabling our people to complete or continue undergraduate and postgraduate studies. * ️ And many other initiatives to help you unleash your full potential!