Facilities Coordinator

Description

Job Summary: Support the site’s overall operations by combining administrative management and service coordination to ensure operational continuity and an appropriate user experience. Key Highlights: 1. Manages administrative and operational aspects across 3 sites. 2. Coordinates soft and hard services, including building maintenance. 3. Key role in managing cold rooms and controlled environments. **JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **About the Position:** **Facility Coordinator – Carlos Spegazzini (Ezeiza), Provincia de Buenos Aires, Argentina** **Role Purpose**: Support the site’s overall operations by combining administrative management and service coordination (soft and hard services) to ensure operational continuity, compliance, document control, and an appropriate experience for end users. This role falls within typical Facilities Management functions (management and coordination of facility maintenance, operations, and administration). **Location and Work Mode** Base: Merck Distribution Center, Marconi 877 (1813\), Carlos Spegazzini, Partido de Ezeiza, Gran Buenos Aires, Provincia de Buenos Aires, Argentina. Work Mode: On-site (due to operational nature and vendor coordination requirements). **Reporting and Stakeholder Relationships** Reports to: Regional Facility Manager / Site Facility Manager. Key Interactions: Site users, service providers, security/reception, internal finance/purchasing teams, and technical/HSSE departments as applicable. **Key Responsibilities** 1\) Administrative management and operational support for Merck Argentina’s 3 sites: Tronador, Martinez, and Spegazzini. * Provide general administrative support for sites, prioritizing operational continuity. * Prepare, issue, track, and control purchase orders (POs) to vendors, including quotation control, scope definition, and acceptance verification. * Enter, control, and track invoices (with PO–service–invoice traceability) and coordinate service payments per internal process. * Control, submit, and track vendor legal/compliance documentation required for site onboarding and access (documentation required for office/facility access). * Maintain operational records (vendors, expiry dates, evidence, reports, and service documentation). 2\) Support the Facility Manager in coordinating soft services * Coordinate and monitor cleaning (routines, reinforcements, inspections, and deviation management). * Manage consumables (hygiene, restrooms, kitchenette/cafeteria, or other site-defined items): stock control, replenishment, and ordering. * Coordinate coffee machines (consumables, maintenance, service tickets, renewals, or provider changes). * Coordinate pest control: scheduling, visits, reports, and action plans. * Verify service quality, schedule adherence, and manage vendor complaints. 3\) Support the Facility Manager in coordinating hard services and building maintenance * Coordinate preventive and corrective building maintenance with vendors and/or technical teams. * Track tasks and interventions related to critical building systems, including fire protection systems (inspections, maintenance, reports, and observation closure). * Coordinate minor construction works: site surveys, quotation requests, planning, execution oversight, handover, and closure. * Ensure technical documentation control (reports, certificates, execution evidence, service minutes, etc.). 4\) Key responsibility (hard services): cold rooms and temperature-controlled spaces * Coordinate and manage cold room calibrations and qualifications with specialized vendors. * Schedule interventions, coordinate access, verify deliverables (certificates/reports), and maintain documentation traceability. * Manage non-conformities/deviations: track corrective actions and control closure. 5\) Vendor management, control, and improvement * Daily coordination with vendors: scope, schedules, access, deliverables, and compliance. * Support basic operational budget control for the site via PO/invoice tracking and reporting. * Identify process improvement opportunities (document organization, response times, standardization of controls). **Requirements and Qualifications** Education (Mandatory) * Technical or engineering degree (preferably in electromechanical, electrical, mechanical, industrial, refrigeration, or related fields). Professional License (Mandatory for Argentina, per site service requirements) * Valid professional registration with the corresponding council, e.g., COPIME or CACAAV, to support technical coordination/management related to cold room calibrations/qualifications and associated technical activities. Desired Experience * 2 years’ experience in Facilities / building maintenance / vendor coordination (soft and hard services), especially in Cold Room Calibration and Qualification work. * 2 years’ administrative experience: purchase orders, invoice control, payment tracking, and vendor document control. Key Competencies * High level of organization, focus on traceability and document control. * Operational coordination ability, prioritization, and follow-up skills. * Clear communication with users, vendors, and internal teams. * Proficiency with record-keeping and tracking tools (spreadsheets, reports, documentation). **Performance Indicators (Examples)** * Compliance with cold room calibration and qualification schedules (timeliness and complete documentation). * Accuracy and timeliness of POs/invoices (minimal rework, full supporting documentation). * Compliance with vendor legal documentation (validity up-to-date, access control maintained). * Vendor service levels (quality, response time, incident recurrence). * Site operational continuity (effective closure of critical incidents). **Location:** On\-site –Munro,ARG If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. 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