Bilingual Executive Assistant

Description

Summary: Seeking a highly organized and proactive Executive Assistant to provide comprehensive support to two executives, managing calendars, communications, meetings, and travel with minimal supervision. Highlights: 1. Support two executives, owning calendars, inboxes, and meeting coordination 2. Works independently, anticipating needs and operating with minimal supervision 3. Opportunity to improve processes and drive adoption of new technology **Role:** Executive Assistant **Company:** **Commitment:** Full\-time, Remote **Time Zone:** Eastern Time (EST) **Hours:** Monday to Friday, 9:00 AM – 5:00 PM **Salary:** 1\.900 USD per month. We're looking for a **highly organised, proactive Executive Assistant** to keep two of our executives running smoothly. You'll own their calendars and inboxes, prioritising and managing emails, and drafting (and eventually sending) follow\-ups and next steps on their behalf. You'll also coordinate their meetings end to end: booking them, ensuring they're briefed beforehand, and chasing any follow\-up actions afterwards. Alongside this, you'll book travel, organise their day, and make sure nothing falls through the cracks. You may also be asked to adjust and send contracts (NDAs, etc.) and manage key files, including contracts, keeping everything organised. There may be additional ad hoc admin tasks as needed. **Above all, this role suits someone who works independently.** You'll be trusted to run with things, anticipate what's needed before being asked, and operate with minimal supervision. If you're the kind of person who spots the gap and fills it without waiting for instruction, you'll do well here. **Key Responsibilities** * Provide proactive, day\-to\-day EA support to executives, including complex diary and calendar management. * Act as the right hand to two executives, anticipating needs and managing priorities on their behalf. * Coordinate internal and external meetings, appointments, calls, and team events, managing all logistics end to end. * Capture key meeting notes and actions, and follow up to ensure they're completed. * Prepare, adjust, send, and file executed agreements and contracts. * Send timely follow\-ups on behalf of the executives. * Arrange and book travel, preparing detailed itineraries where required. * Maintain organised, up\-to\-date records across SharePoint. * Maintain the CRM and use LinkedIn to send messages on behalf of the executives (training provided). * Identify opportunities to improve processes and drive adoption of new technology and better ways of working. **What We're Looking For (Essential):** * 3–5 years' experience as an Executive Assistant. * Proven experience supporting and working directly with senior executives. * Excellent communication skills, with fluent written and spoken English. * Strong calendar and diary management experience, including handling complex, shifting schedules across multiple stakeholders. * The ability to work independently and proactively, taking ownership of tasks with minimal supervision. * Comfortable acting as the right hand to two executives, balancing competing priorities across both. * Proficiency with Microsoft 365; experience with LinkedIn and HubSpot a plus. * Exceptional organisational skills and the ability to manage a high volume of competing priorities. * Strong attention to detail and the ability to work accurately under pressure. **If this sounds like a good fit, we'd love to hear from you!** Job Type: Full\-time Pay: $2,800,000\.00 per month Work Location: Remote