Document Administrator

Description

Job Summary: We are seeking a Document Management Analyst to manage documentation flow for industrial projects, ensuring information availability and coordinating with clients and suppliers. Key Highlights: 1. Manages documentation flow in engineering projects. 2. Is part of an innovative company in the energy industry. 3. Promotes a positive work environment and continuous development. We are a national industrial company providing innovative and sustainable solutions across the entire value chain of the energy industry. We are part of the YPF Group and have over 70 years of experience executing Argentina's most important industrial projects and delivering Upstream and Downstream services. Learn more about us by visiting our website: www.aesa.com.ar **\#WeAreAESA** **What Are We Looking For?** We are currently seeking a **Document Management Analyst** to join our Industrial Projects and Manufacturing / Project Office Management team. **What Will Be Your Mission?** Manage the documentation flow (engineering, quality, client, supplier, and field documentation) generated for assigned projects under the Industrial Projects and Manufacturing Unit (UN), and coordinate this flow with clients, suppliers, and other involved departments, ensuring information availability to all users. **What Will Be Your Main Responsibilities?** * Support the project document coordinator/administrator in defining project-specific methodologies, flowcharts, systems, and communication matrices. * Configure all document management applications used in projects. * Create and update documents—including planning—in the document management software (SPF and others), in coordination with PyCP and Engineering Coordination. * Review, correct, or request correction of documentary characteristics (digital format, labeling, coding, data completion, etc.) for managed documents. * Issue, receive, and forward—via physical or digital means—the managed documentation, complying with the defined methodology. * Administer the project’s document management system (SharePoint) for administrative documentation. * Ensure documentation protection throughout project execution. * Manage project vendor (supplier) documentation. * Compile, prepare, and deliver final documentation to the client (IDOC system). * Store documentation in the technical archive and other defined storage media (physical and digital), as specified in applicable procedures. * Documentation management in OTE. **What Do We Value as a Differentiator?** * **Academic Background:** University graduate or advanced student in related fields (Engineering, Administration, or similar). * **Language:** Intermediate English. * **Knowledge:** * + Document management applied to engineering projects. + IT tools for creation, use, and handling of engineering documentation. + Advanced Excel (mandatory): pivot tables, data validation, formatting, Power Query (desirable), macros/VBA (desirable). + SharePoint, Teams, Outlook. + General knowledge of integrated management systems (ISO 9001, ISO 14001, OHSAS 18001\). * **Competencies:** Organization and attention to detail, time and priority management, clear and assertive communication, proactivity, service orientation, ability to work under pressure, negotiation skills, conflict resolution, and collaboration across multiple departments. **Position Information** * **Work Location:** CABA, Buenos Aires, Argentina. * **Work Schedule:** 4x1 rotation. * **Willingness to Travel:** Yes **We Invite You to Join Our Team If You:** * Strive to give your best every day, with commitment and dedication. * Embrace change as an opportunity and learn from mistakes. * Enjoy teamwork and exchanging diverse perspectives. * Maintain a curious mindset and continuously seek learning. * Promote a positive work environment grounded in empathy, active listening, and respect. **What Do We Offer?** An environment where you can contribute your most valuable asset: your energy — the energy that defines you and drives you to showcase your full potential: the energy of teamwork, the energy that adapts and learns from every change it encounters, the energy of diversity and inclusion. The energy that comes from knowing you’re giving your best at every step — the energy that is shared, grows, and spreads through every action. **Joining the \#AESAExperience Means:** Being the protagonist of your development through continuous training programs and tools designed to enhance your learning. * Contributing to national development by creating innovative solutions. * Working for a company that promotes diversity and gender equity. * Being part of a company committed to the INTEGRAL WELL-BEING (\#Be) of our people, including initiatives such as: **\#BeEmocional** * Mindfulness practices * Support, leave policies, and other benefits for gestational and non-gestational caregivers **\#BeFísico** * Refreshment/snack/fruit services and on-site cafeteria, depending on service location * Health insurance coverage for you and your family, comprehensive health care * Gym discounts **\#BeFinanciero** * Fuel and corporate discounts * Special university discounts enabling our people to complete or continue undergraduate and postgraduate studies * ️ And many more initiatives to help you unleash your full potential!