Operations Cooordinator-Puerto Rico

Description

Summary: We are seeking a detail-oriented, reliable Operations Coordinator to support day-to-day business operations with a high level of ownership and minimal supervision. Highlights: 1. Mid-level role with strong growth potential 2. Work closely with leadership to support operations and execution 3. Thrive in a high-accountability, fast-paced environment We are looking for a reliable and detail\-oriented Operations Coordinator to support day\-to\-day business operations on a part\-time basis. **MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)** This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision. This is an mid\-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business. **About Us** We are a fast\-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI\-driven systems, and business growth strategy. We operate in a high\-accountability, fast\-paced environment where ownership and reliability matter. **Role Overview** We are hiring a **Part\-Time Operations \& Office Coordinator** to support day\-to\-day business operations, vendor coordination, hiring logistics, and internal organization. This is not a passive admin role—you will be expected to **track, follow up, and ensure things get done**. **Key Responsibilities** **Operations \& Coordination** * Coordinate with vendors (CPA, legal, service providers) and ensure follow\-ups are completed * Track tasks, deadlines, and dependencies across teams * Maintain structured records and documentation **Hiring \& People Coordination** * Schedule interviews and manage candidate communications * Track candidate pipeline and status updates * Ensure timely follow\-ups with hiring managers **Events \& Execution** * Coordinate logistics for events (invites, tracking RSVPs, reminders) * Support promotion via basic outreach (email, WhatsApp, etc.) * Ensure smooth execution before and after events **Administrative \& Reporting** * Organize files, documents, and internal systems * Submit a **weekly timesheet with task\-level breakdown** * Provide status updates on completed vs pending work **What We’re Looking For** **Required** * Strong attention to detail (nothing slips through) * Reliable follow\-through—you close loops, not just start tasks * Clear written communication * Ability to manage multiple tasks without losing structure * Comfortable working independently and taking ownership **Preferred (Nice to Have)** * Experience with Google Docs / Sheets * Prior admin, operations, or coordination experience * Familiarity with tools like ClickUp, Jotform, or similar **Education** * Bachelor’s degree preferred (Business, Communications, or related field) * Relevant experience can substitute for formal education **How to Succeed in This Role** * You proactively follow up—no reminders needed * You bring structure where there is ambiguity * You communicate clearly and early when something is off track * You take pride in being dependable **MUST HAVE** * This role requires **consistency and accountability**, not just availability * If you need constant direction, this won’t be a fit * If you like owning outcomes and being trusted, you’ll thrive * Bachelor’s degree preferred in Business, Communications, or a related field * Equivalent practical experience will also be considered