Administrative Assistant

Description

Job Summary: The Administrative Assistant will provide varied administrative support and coordinate and implement port-related administrative functions. Key Highlights: 1. Will support moderately complex administrative functions 2. Will handle administrative and customer service issues 3. Will apply knowledge of departmental operations and policies **Purpose and Work Impact** ------------------------------------- The Administrative Assistant role will provide moderately complex and varied administrative support to routine operations. It will coordinate, integrate, and implement port administrative functions. **Key Responsibilities** --------------------------- * Apply knowledge of departmental and infrastructure operations, policies, and procedures to perform moderately complex administrative processes, such as truck and train entry and exit, generating purchase orders for settlements and payments to contractors, managing invoicing and payments to elevator suppliers and contractors. * Request, collect, and organize documentation and data, performing moderately complex data entry into one or more systems: inventory system, portage loading system, loading orders. * Receive and relay messages and respond to administrative requests. * Handle moderately complex administrative or customer service issues under general supervision. * Other assigned duties \#LI\-LG1 \#LI Hybrid **Qualifications** ------------------ * High school diploma, secondary education level, or equivalent * Minimum two years of related work experience * Proficiency in Microsoft applications * Experience with Power BI (desirable) * Proficiency in SAP Payment System * Studies in Business Administration or Accounting (desirable)