**Operations Assistant** ------------------------ **Location:** Remote from Latin America **Schedule:** Monday–Friday, 9:00 AM – 5:00 PM (EST) **Compensation:** **$1,400 – $1,800 USD per month** (based on experience) **Time Off:** **U.S. holidays observed** **Engagement:** Long\-term, full\-time support **Reporting Relationship:** Directly supports ownership / principal leadership ### **About the Opportunity** Latino Legends is in search of a highly organized and detail\-oriented **Operations Assistant** on behalf of two U.S.\-based professional services firms. Our clients are small, well\-established businesses operating in technical and regulatory\-driven environments, including engineering consulting, expert services, environmental compliance, and inspections. This role supports both organizations, with the majority of time dedicated to one firm and a smaller, consistent portion allocated to the second. The ideal candidate is proactive, reliable, and comfortable working independently while managing administrative, operational, and billing\-related responsibilities across multiple work streams. ### **Time Allocation** * **Primary Client:** Approximately 4 days per week * **Secondary Client:** Approximately 1 day per week (Exact allocation may flex based on workload and priorities.) **Key Responsibilities** ------------------------ ### **Primary Client Responsibilities (Majority of Time)** **Operations \& Administrative Support** * Coordinate schedules, inspections, and calendars * Communicate professionally with external stakeholders (including clients, legal professionals, and partners) via email and phone * Track project progress, deadlines, and follow\-ups * Assist with time tracking and internal workflow organization **Billing \& Financial Support** * Prepare and issue invoices accurately and on schedule * Monitor accounts receivable and follow up on outstanding payments * Assist with QuickBooks tasks, including invoice entry, payment tracking, and basic reconciliation * Maintain organized project and financial documentation **Client Support** * Respond to routine client inquiries in a timely and professional manner * Prepare engagement letters and standard project documentation using provided templates * Maintain CRM systems or internal client tracking tools ### **Secondary Client Responsibilities (Approximately One Day per Week)** **Bidding \& Proposals** * Prepare and submit bids for inspection and compliance\-related projects * Track submissions and responses **Billing \& Client Communication** * Send invoices and follow up on payments * Handle routine client email correspondence * Provide basic bookkeeping support in QuickBooks as needed **Required Qualifications** --------------------------- * Previous experience in an administrative, operations, or virtual assistant role * Strong written and verbal English communication skills * High attention to detail with excellent organizational abilities * Ability to work independently and manage responsibilities in a remote environment * Proficiency with: + Email and calendar management tools + Microsoft Excel or Google Sheets + QuickBooks (or demonstrated ability to learn quickly) **Preferred Qualifications** ---------------------------- * Experience supporting engineering, consulting, legal, or professional services firms * Familiarity with invoicing, time\-based billing, or retainer\-based services * Prior experience working remotely or as a virtual assistant * Comfort managing priorities across multiple businesses or workstreams **What Success Looks Like in This Role** ---------------------------------------- * Invoices are accurate, timely, and consistently sent * Schedules are well\-organized with minimal conflicts * Clients receive prompt, professional communication * Financial and project records are clean, organized, and up to date * Leadership is freed up to focus on technical execution and business development