**Remote \| Full\-Time \- (EST TIME)** **About Genesis One** Genesis One is speciales in the janitorial and facility services. We deliver high\-quality cleaning, maintenance, and operational support to clients, with a focus on compliance, efficiency, and customer satisfaction. **Role Objective** Provide comprehensive operational, administrative, and accounting support for Genesis One, ensuring accurate bookkeeping, timekeeping, payroll auditing, HR administration, recruiting coordination, compliance, and optimization of Integrity’s systems through AI\-driven solutions. **Core Responsibilities** **Bookkeeping \& Accounting** * Prepare monthly financial statements (balance sheet, statement of income) and ensure timely closing of books. * Enter transactions and perform monthly bank reconciliations for all business accounts. * Update and maintain depreciation schedules for fixed assets. * Conduct overall review of the general ledger for accuracy and completeness. * Prepare and file forms 1099s for independent contractors annually. * Utilize Intacct, QuickBooks Online, and Bill.com for monthly bookkeeping and financial reporting. * Generate financial statements and support quarterly business reviews and KPI tracking using Power BI and Vena. **Payroll \& Tax Compliance** * Oversee bi\-weekly payroll processing, including direct deposit, employee setup, and payroll account management. * Ensure timely tax deposits and filing of monthly, quarterly, and annual payroll tax returns. * Manage year\-end W\-2 and W\-3 filings, including electronic and mailed options. * Enter payroll journal entries based on payroll reports from E\-pay. **HR Administration \& Recruiting** * Coordinate recruitment activities, onboarding, and employee documentation. * Maintain HR scorecards, competency checks, and retention metrics. * Support engagement surveys and leadership training initiatives. * Execute HR scorecard goals: reduce time\-to\-fill, ensure competency checks, and manage retention metrics. **Tag Work \& Compliance** * Handle tag\-related administrative tasks and ensure adherence to internal compliance protocols. * Maintain accurate records for audits and reporting. * Adhere to Integrity’s inventory management procedures and supply chain standards. * Support contract compliance and security requirements for Genesis One projects. **AI \& Systems Optimization** * Leverage AI tools to streamline workflows, automate repetitive tasks, and enhance data accuracy. * Assist teams in maximizing the use of Integrity’s platforms (Power BI, Vena, Tallie, SharePoint, Microsoft Teams). * Identify opportunities for process improvement through AI\-driven insights. **Operational Support** * Prepare dashboards and reports for leadership reviews. * Coordinate cross\-functional projects and ensure timely execution of deliverables. **Required Skills \& Competencies** * **Systems Expertise:** Intacct, QuickBooks Online, Bill.com, Vena, Tallie, Power BI, SharePoint, Microsoft Teams. * **AI Proficiency:** Familiarity with AI tools for HR, payroll, and operational automation. * Strong organizational and analytical skills. * Excellent communication and problem\-solving abilities. * Working knowledge of U.S. labor laws and general labor compliance requirements. **Preferred Experience** * Background in bookkeeping, accounting, HR administration, payroll, and recruiting. * Experience with compliance and operational reporting. * Ability to manage remote teams and cross\-border workflows. **Compensation \& Benefits** * **Salary Range:** $18,000–$28,000 USD annually (based on experience and scope). * **Benefits:** EOR compliance, health coverage, paid leave, and performance\-based incentives.