Summary: This role involves meticulous management of timesheets, payroll inputs, and client invoicing to ensure accuracy and protect company revenue. Highlights: 1. Detail-obsessed role ensuring accurate billing and operations 2. Critical for protecting company revenue and maintaining trust 3. Focus on clean data, identifying errors, and process improvements ### **Billing \& Operations Coordinator (Remote)** ### **About the Role** We are hiring a detail\-obsessed Billing \& Operations Coordinator to support our internal operations and ensure accurate time sheets, payroll inputs, and client invoicing across our consulting workforce. This role is critical to protecting company revenue and maintaining trust with both our consultants and clients. You will own the accuracy of hours worked, billing data, and invoices — ensuring everything is correct, organized, and on time. If you love spreadsheets, clean data, and catching mistakes before they happen, you’ll thrive here. ### **What You’ll Do** **Timesheet \& Hours Management** * Collect, audit, and reconcile timesheets weekly from ADP, Clockify, and internal systems * Validate hours, rates, overtime, and approvals * Flag discrepancies before payroll or billing * Maintain organized records for all consultants **Billing \& Invoicing** * Prepare accurate client invoices based on approved hours and contracts * Cross\-check rates, billable rules, and totals * Send invoices on schedule and track payment status * Work with leadership to ensure zero revenue leakage **Consultant Support** * Answer questions related to hours, pay, or invoices * Resolve disputes or corrections quickly and professionally * Coordinate with recruiting and operations teams on new starts/ends **Operations \& Reporting** * Maintain clean spreadsheets and dashboards * Track billable utilization and weekly totals * Identify patterns or errors and recommend process improvements * Build simple SOPs to standardize workflows ### **Compensation** Competitive monthly rate based on experience. (Open to global/remote candidates.) **Requirements** ### **What We’re Looking For** **Must\-Have** * 2\+ years experience in billing, payroll, accounting, or operations support * Advanced Excel / Google Sheets skills (formulas, pivots, audits) * Experience with timesheet or payroll systems (ADP, Clockify, Harvest, etc.) * QuickBooks or accounting software * Extremely detail\-oriented — high accuracy is non\-negotiable * Strong written English and professional communication * Reliable and proactive (doesn’t need hand\-holding) **Nice\-to\-Have** * Staffing/consulting industry experience * Process automation or reporting skills * LATAM or offshore workforce support experience ### **Success in This Role Looks Like** * 99–100% invoice accuracy * Zero missed billing cycles * Consultants get fast answers * Leadership trusts your numbers without double\-checking * Processes become faster and cleaner over time **Benefits** * Fully Remote Work * Competitive Pay * Working for an industry leading, tech forward company * Training \& Development