**Executive Personal Assistant (Full\-time \| Remote)** **About the Role** We are seeking a highly organized, proactive, and resourceful **Executive Personal Assistant** to provide end\-to\-end professional and personal support to a senior executive. This role requires exceptional judgment, communication skills, and the ability to operate in a fast\-paced, dynamic environment. The ideal candidate is a high\-performing individual who thrives in a structured yet entrepreneurial setting someone who can anticipate needs, handle complexity, and execute with precision. **Apply here:****https://operationsarmy.com/application** **Experience \& Background** * **3\-7 years** of experience supporting senior executives, founders, or investment professionals in **high\-performance environments** (private equity, venture capital, consulting, or tech). * Proven success in **calendar management**, **travel coordination**, and **complex communication handling** across multiple time zones. * Demonstrated ability to **maintain confidentiality** and handle sensitive information with integrity. * Background in **operations, chief of staff, project management, or client service** is preferred. * Degree in **business, finance, communications**, or equivalent operational experience in a fast\-paced environment. * **High English fluency** (written and spoken) is essential. * Ideal for a **sharp and quick\-thinking candidate** who can multitask effectively and think several steps ahead. **Key Responsibilities** **I. Professional Support** * **Project Management:** Support planning and execution of key initiatives. Identify priorities, track progress, and help drive projects to completion. * **Time \& Calendar Management:** Strategically manage the founders calendar, balancing meetings, travel, and preparation time to protect focus and energy. * **Gatekeeping \& Communication:** Serve as the first point of contact for internal and external stakeholders. Screen and prioritize requests with professionalism and sound judgment. * **Meeting Preparation:** Coordinate logistics, draft agendas, and ensure the founder is fully prepped with relevant materials and clear objectives. * **Relationship Management:** Maintain and strengthen relationships across investors, partners, and key stakeholders through proactive follow\-ups and communication. * **HR Support:** Manage and update employee data; support reporting, compliance tracking, and HR\-related projects. * **Travel \& Finance:** Coordinate all domestic and international travel, including flights, accommodations, and itineraries. Manage business expenses, reimbursements, and reconciliations. * **Content \& Brand Building:** Draft LinkedIn posts, newsletters, and follow\-up messages that reflect the founders brand and voice. * **Event \& Offsite Planning:** Plan and execute investor dinners, founder salons, retreats, and board meetings end\-to\-end from guest list curation to logistics and post\-event follow\-up. **II. Personal Support** * **Complex Personal Tasks:** Manage personal projects such as home or apartment searches and vendor coordination (brokers, contractors, etc.). * **Life Management:** Schedule dinner reservations, personal travel, family logistics, and special events with care and discretion. * **Errands \& Purchases:** Oversee gift buying, shipping, and event preparation for personal and professional occasions. * **Seasonal \& Gifting Calendars:** Maintain a proactive gifting calendar for family, investors, LPs, and professional relationships. * **VIP Entertainment \& Reservations:** Secure high\-demand dining and entertainment bookings. * **Home Services Coordination:** Organize maintenance, repairs, and vendor visits to ensure smooth household operations. * **Personal Finance \& Administration:** Track bills, manage reimbursements, and coordinate with accountants and legal advisors on personal filings and documentation. * **Health \& Wellness:** Schedule medical, fitness, and wellness appointments; handle insurance claims and other health\-related logistics. **Core Skills \& Attributes** * Exceptional organization and time management skills. * Strong written and verbal communication. * High discretion and trustworthiness. * Tech\-savvy; comfortable with productivity and communication tools (e.g., Google Workspace, Slack, Notion, Zoom, expense apps). * Anticipatory mindset able to predict needs and resolve issues before they arise. * Calm under pressure, with a no task too small attitude. * Professional, polished, and dependable. **Apply here:****https://operationsarmy.com/application**