Indeed
Operations and Accounting Manager
**Remote \| Full\-Time \- (EST TIME)**
**About Genesis One**
Genesis One is speciales in the janitorial and facility services. We deliver high\-quality cleaning, maintenance, and operational support to clients, with a focus on compliance, efficiency, and customer satisfaction.
**Role Objective**
Provide comprehensive operational, administrative, and accounting support for Genesis One, ensuring accurate bookkeeping, timekeeping, payroll auditing, HR administration, recruiting coordination, compliance, and optimization of Integrity’s systems through AI\-driven solutions.
**Core Responsibilities**
**Bookkeeping \& Accounting**
* Prepare monthly financial statements (balance sheet, statement of income) and ensure timely closing of books.
* Enter transactions and perform monthly bank reconciliations for all business accounts.
* Update and maintain depreciation schedules for fixed assets.
* Conduct overall review of the general ledger for accuracy and completeness.
* Prepare and file forms 1099s for independent contractors annually.
* Utilize Intacct, QuickBooks Online, and Bill.com for monthly bookkeeping and financial reporting.
* Generate financial statements and support quarterly business reviews and KPI tracking using Power BI and Vena.
**Payroll \& Tax Compliance**
* Oversee bi\-weekly payroll processing, including direct deposit, employee setup, and payroll account management.
* Ensure timely tax deposits and filing of monthly, quarterly, and annual payroll tax returns.
* Manage year\-end W\-2 and W\-3 filings, including electronic and mailed options.
* Enter payroll journal entries based on payroll reports from E\-pay.
**HR Administration \& Recruiting**
* Coordinate recruitment activities, onboarding, and employee documentation.
* Maintain HR scorecards, competency checks, and retention metrics.
* Support engagement surveys and leadership training initiatives.
* Execute HR scorecard goals: reduce time\-to\-fill, ensure competency checks, and manage retention metrics.
**Tag Work \& Compliance**
* Handle tag\-related administrative tasks and ensure adherence to internal compliance protocols.
* Maintain accurate records for audits and reporting.
* Adhere to Integrity’s inventory management procedures and supply chain standards.
* Support contract compliance and security requirements for Genesis One projects.
**AI \& Systems Optimization**
* Leverage AI tools to streamline workflows, automate repetitive tasks, and enhance data accuracy.
* Assist teams in maximizing the use of Integrity’s platforms (Power BI, Vena, Tallie, SharePoint, Microsoft Teams).
* Identify opportunities for process improvement through AI\-driven insights.
**Operational Support**
* Prepare dashboards and reports for leadership reviews.
* Coordinate cross\-functional projects and ensure timely execution of deliverables.
**Required Skills \& Competencies**
* **Systems Expertise:** Intacct, QuickBooks Online, Bill.com, Vena, Tallie, Power BI, SharePoint, Microsoft Teams.
* **AI Proficiency:** Familiarity with AI tools for HR, payroll, and operational automation.
* Strong organizational and analytical skills.
* Excellent communication and problem\-solving abilities.
* Working knowledge of U.S. labor laws and general labor compliance requirements.
**Preferred Experience**
* Background in bookkeeping, accounting, HR administration, payroll, and recruiting.
* Experience with compliance and operational reporting.
* Ability to manage remote teams and cross\-border workflows.
**Compensation \& Benefits**
* **Salary Range:** $18,000–$28,000 USD annually (based on experience and scope).
* **Benefits:** EOR compliance, health coverage, paid leave, and performance\-based incentives.

P228+2M Chillar, Buenos Aires Province, Argentina
ARS 18,000-28,000/year